Alongside your existing CRM
Reapit, Alto and Street can remain your pre-let record. Direct connections are not activated for this demonstration; we confirm availability and scope before onboarding.
Post-let compliance and operations · Letting agencies
From tenancy agreed through to move-out, connect the property record, certificate evidence, repairs and the next action. Keep your pre-let CRM; give your team a clearer view of the work after it. Tenancy, rent and move-out workflows are available through the separate Management module.
Sits alongside Reapit · Alto · Street — it does not replace them
Registration work
Review due
Illustrative task
Gas safety renewals
14 due ≤ 30 days
Tasks already opened
Landlord and property registration · England
For properties in England, bring landlord details, property records and supporting documents together. Assign preparation and submission to a person and retain the evidence of each attempt, including manual completion outside the platform.
Check current official requirements and dates before submission. The platform organises the work; it does not certify compliance or connect to an official submission service by default.
Landlord identity, property details, certificates and registration evidence stay connected, so a gap is visible long before it becomes a missed duty.
An assigned task carries a recorded due date and a history of who did what. Confirm applicable dates against official guidance.
Submission attempts, references, supporting files and annual renewal evidence are retained as an auditable record, including where a submission is completed by hand.
Handover
Agencies arrive with a CRM, spreadsheets and scanned certificates. Import and review tools help assemble the record; direct connections and mailbox access are confirmed individually before use.
Reapit, Alto and Street can remain your pre-let record. Direct connections are not activated for this demonstration; we confirm availability and scope before onboarding.
CSV and XLSX import with column mapping, a preview, row-level validation, duplicate detection and a permanent record of what was brought in.
Drop in whole folders of certificates. Originals are stored untouched, read for dates and references, and matched to a property with a confidence score.
A forwarding route can help gather incoming documents; manual upload remains available. Mailbox connections depend on your provider being configured and authorised.
Throughout the handover the data room keeps two honest counts: facts already assembled, and facts still needing a person. It reports readiness for a pilot — never legal certification.
Documents into evidence
Files are stored privately and byte-for-byte. Nothing rewrites the document you were given, and every time it is opened or exported that is recorded.
Dates, references and the property are extracted with a confidence score. A confident read is prepared for filing; a poor one waits, visibly, for review.
Nothing counts as proof until someone accepts it. That decision creates the certificate, supersedes the old one, and writes a dated evidence record.
Operations
A nightly sweep opens the work: expiring certificates, lapsed records, registrations, documents nobody has judged. Each task lands in the right queue with the response and resolution times its queue promises.
Illustrative operating data. No customer or resident information appears here.
Engineer records with credential expiry, offers to one or several engineers, appointments, on-the-way and on-site reporting, no access and rebooking, completion evidence and a review before it closes.
Track rent, arrears, spend decisions and recharges. Demonstration card payments are not evidence of live settlement.
With Management, keep inspections, utilities, rent reviews and move-out in one tenancy record. Licensing and certificate evidence have their own plan access.
Templates, a notification centre, per-person preferences, and every attempt, retry and failure recorded. Nothing is described as sent unless it genuinely was.
Where the money and the risk actually are
Disputes are decided on paper, penalties follow dates, and margin leaks through work nobody reconciled. Each of these is built, on screen, and carries its source.
Compare check-in and check-out photographs and review a suggested figure. Your team decides the final deduction.
With Management: assemble condition records and deduction reasons, with missing evidence identified for review.
Bring reports, replies and visits together with a record of what is still missing; the decision stays with the relevant people.
With Management: prepare rent-review and possession records for human and legal review. Notices are not served automatically.
Review energy ratings against applicable rules; with Management, track the work between move-out and the next tenancy.
With Management: organise rent, fees and costs by property and separate supplier charges from any landlord recharge. This does not submit a tax return.
The software reads, prices, ranks and explains. It never decides a hazard severity downwards, a possession ground, a deduction amount or anything that moves client money — a named person does, and the decision is recorded with who, when and why.
Who signs in
Access is granted by the agency that holds the records and enforced in the database, not in the interface. Choosing the wrong door at sign-in grants nothing.
Property records, certificates and work queues; dispatch and Management workflows depend on the chosen plan and extras.
Their own properties, safety records and the work in progress on them. Nothing else.
Their tenancy, documents and repair reporting, with dangerous conditions directed to an emergency route.
Only the jobs offered or assigned to them, with access notes and the buttons to report progress.
A separate console for the Letify360 desk, with every look at customer data recorded.
Ask Letify360
Ask what is expiring, which properties are not ready for possession, where the arrears are. Answers come from your own records, through the permissions of the person signed in — not from a general-purpose guess.
Connect what you already use
Imported records can sit alongside your pre-let CRM. Direct CRM and mailbox connections require separate configuration and confirmation before use.
Pricing
The same day-to-day platform in both plans. Core+ adds assisted reviews and follow-ups. Team and portal access are included — no per-seat fees.
Run the day-to-day
£2.50per unit / month
Units 101–500: £2.00 each · £49 monthly minimum · over 500: tailored quote
Manage homes, people, agreements and signing, safety records, rent, move-in and move-out, repairs and contractor jobs in one place. Bring your own contractor or request a network contractor.
Run the day-to-day with more automation and AI support
£4.95per unit / month
Units 101–500: £3.95 each · £99 monthly minimum · over 500: tailored quote
Everything in Core, with help reading documents, preparing evidence and deductions, spotting gaps, planning a portfolio takeover and following up work. People review consequential decisions.
A dash means the extra assistance is not included in Core; the underlying manual work still is.
| What you get | Core | Core+ |
|---|---|---|
| The day-to-day | ||
| Homes, people and tenancies | Included | Included |
| Certificates and evidence history | Included | Included |
| Agreements, signing and check-in/out | Included | Included |
| Rent, arrears and property accounts | Included | Included |
| Repairs, spend approval and contractor jobsContractor work is charged separately. | Included | Included |
| Landlord, resident and contractor access | Included | Included |
| Extra help in Core+ | ||
| AI-assisted document reading and reviewCore still has certificate intake and manual review. | Not included | Included |
| Evidence checks for decisions and deductionsCore retains manual evidence review and approvals. | Not included | Included |
| Gap-finding and portfolio takeover assistance | Not included | Included |
| Advanced follow-up assistance | Not included | Included |
| Larger Ask Letify360 allowanceCore has an assistant allowance too. | Not included | Included |
Comparing other suppliers? See Letify360 alongside Reapit, Alto, Street, Fixflo and PayProp →
Prices exclude VAT. £49/month minimum for Core; £99/month minimum for Core+. The minimum is your lowest monthly subscription, not an additional fee. Team and portal access are included. Contractor work and optional managed services are charged separately.
Core
Excluding VAT
Core+
Excluding VAT
| Units | Core | Core+ |
|---|---|---|
| 10 | £49 | £99 |
| 20 | £50 | £99 |
| 50 | £125 | £247.50 |
| 100 | £250 | £495 |
| 300 | £650 | £1,285 |
| 500 | £1,050 | £2,075 |
| 501+ | Tailored quote | Tailored quote |
One let home is one unit, however many residents share it. Each separately let HMO room is one unit — we never charge for both a building and its rooms.
Contractor work, certificates, inspections and call-outs are charged per job. Managed compliance services are quoted separately.
We agree a tailored quote for your portfolio.
Ask for a portfolio quote →How it behaves
Every compliance record carries an actor, a timestamp and the document behind it. History is added to, never overwritten, and the whole trail exports in open formats.
A demonstration certificate renewal shows the review and the dated decision.
Anything consequential — booking an engineer, writing to a landlord, approving spend, filing a certificate — is proposed, then confirmed by a named person, then recorded.
See the confirmation step in the demonstration repair journey.
Notice periods, response times and thresholds are configurable records with a verification state, not numbers buried in code. Anything unverified says so on screen.
Legal guidance is reviewed separately from the work it helps organise.
Product walkthrough
Ask for a guided demonstration of agency, landlord, resident and contractor views using fictional records. Role-specific access is arranged separately.